Action Officer &#x2013; Consolidated Mail and Records Management
Knowesis Inc. | Falls Church VA
Knowesis - Interesting Work with Interesting People
Knowesis provides professional, ...
Knowesis - Interesting Work with Interesting People
Knowesis provides professional, technical, and administrative support services to empower federal executives in the areas of strategy, analytics, operations, and medical, scientific, and social science research to more than 27 federal organizations. Our staff form lasting and trusted relationships between their fellow team members, clients, and across the organization.
Knowesis is currently seeking an Action Officer - Consolidated Mail and Records Management (AO-CMRM) in support of The Office of The Surgeon General (OTSG) and United States Army Medical Command (MEDCOM) National Capital Region Headquarters located in the Defense Health Headquarters (DHHQ), Falls Church, VA. The CMFA directs and administers the official accountable mail functions for over 20 separate OTSG/MEDCOM and 3 DoD components located at the DHHQ complex. In addition, the AO-CMRM assists with the utilization, dispatching, and maintenance of OTSG/MEDCOM GSA vehicles that support staff transportation requirements.
This position requires a SECRET clearance and requires U.S. Citizenship (applicants without proof of US citizenship will not be considered due to the position’s security clearance requirement)
Specific Duties and responsibilities include but are not limited to:
+ Responsible for an effective courier service to the National Capital Region (NCR), Military District of Washington (MDW), and the Metropolitan area to support all the components currently residing at the DHHQ and their counterparts at the Pentagon and Skyline offices.
+ Utilizes extensive knowledge of the serviced organizations to manage the dispatching, utilization, and maintenance of government vehicles that support the OTSG/MEDCOM staff at the DHHQ complex.
+ Ensures compliance with existing regulations governing the use of official government vehicles and makes certain that the intended use of this service meets the provision of the regulations.
+ Responsible for assigned government vehicles and manages the GSA VISA card for operator maintenance (gas, oil, etc.). Prepares monthly reports to GSA on expenditures.
+ Receives, sorts, and distributes incoming Accountable mail (Registered, Certified, Express Mail, Classified, and Pentagon Recorded Mail) in accordance with AR 25-51, DA Memo 25-53, and AR 380-5 and records items before sorting and delivering to addressees.
+ Independently reviews the materials received and exercises knowledge of the mission and organizations of customers serviced.
+ Ensures all suspicious packages and other items are reported in accordance with established policies.
+ Prepares daily receipt and dispatch log of all mail.
+ Uses a networked desktop computer system to prepare quarterly financial reports for submission to the Defense Post Office on postal charges for all categories of mail handled by the office.
+ Receives, signs for, resorts, and files messages received from the Pentagon Telecommunication Center (PTC) and/or Defense Messaging System. Reviews electronically transmitted messages and determine proper disposition according to DA and DCSINT security regulations.
+ Reads and screens cables to determine proper routing to Directors within OTSG and to identify messages of such a critical nature to warrant being brought to Command attention immediately.
+ Assists action officers in preparing outgoing messages in accordance with Memo 105-5 and in obtaining messages from PTC as required.
+ Reviews outgoing messages for proper format. Pulls messages 180 days old and prepares them for destruction by placing them in burn bags, labeling bags and delivering to dock area for transport by truck to the incinerator.
Skills & Qualifications:
+ 3-5 years of relevant experience and knowledge.
+ Extensive knowledge of the organizations and functions of the Defense Health Agency (DHA), the Service Surgeons General offices located at Defense Health Headquarters (DHHQ), Headquarters Department of the Army (HQDA), the Office of the Surgeon General (OTSG), and Headquarters.
+ Extensive knowledge of Command (HQ, USA MEDCOM) activities to analyze specific subject matter or diverse correspondence and to route accountable mail to the appropriate organization.
+ Knowledge of technical, scientific, and specialized terminology associated with activities of the organizations serviced
+ Thorough knowledge of USPS and DoD Mail Manuals, DoD and Army regulations and procedures relating to registered, certified, and Express mail, and weighing and packaging of various materials, applying postage, security procedures pertaining to handling sensitive materials, and dispatch of mail.
+ Extensive knowledge to operate all mail center equipment including postage meter, mailing machine, and scales.
+ Operate and access automated systems' databases in order to label, code, dispatch, and track accountable mail.
+ Knowledge to prepare budgetary reports using a computer.
Education: Bachelor of Science or Bachelor of Arts
Location: Falls Church, VA. This position requires on-site work for all or a portion of the work to be performed. The successful candidate will reside in the local area or relocate within 15 days of the start date. No relocation is authorized.
Security Clearance: SECRET
Knowesis, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Keyword: OTSG, MEDCOM, Courier, NCR, MDW, DHHQ, DHA, Pentagon, Dispatch, Government Vehicles, GSA, Accountable Mail, Mailroom, Registered, Certified, Express, Classified, AR 25-51, DA Memo 25-53, AR 380-5,
From: Knowesis Inc.