JOB DESCRIPTIONThe Receptionist provides support to the executive team, department heads, staff at lar...
JOB DESCRIPTIONThe Receptionist provides support to the executive team, department heads, staff at large, customers and guests. The Receptionist must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Receptionist will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Responsible for handling front office reception and administration duties, including greeting guests, answering phones, scheduling meetings, handling company inquiries, performing basic accounting functions, and sorting and distributing mail. PRIMARY RESPONSIBILITIES Answer phones and operate a switchboard Route calls Answer inquiries Greet visitors warmly and make sure they are comfortable Schedule meetings and coordinate conference room calendar Assist in internal employee event and activity logistics Ensure reception area is tidy Coordinate mail flow in and out of the office Arrange appointments Compose correspondence and reports Perform basic bookkeeping, filing, and clerical duties Manage travel arrangements for multiple staff members Update appointment calendars for multiple staff members Assist company owners with professional and personal requests All other duties as assigned JOB REQUIREMENTS Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners. Expert level written and verbal communication skills. Bilingual/English and Spanish a must. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION AND EXPERIENCE REQUIREMENTS: Strong work tenure: two to five years of experience working in a front office Expert in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platformsSALARY/BENEFITS $13 - $15/hour 80% paid Medical/Dental/Vision for employees after 3 months PTO/Vacation Holidays?